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Privacy & Cookies Policy

1. Introduction

Red Sky Personnel Ltd (“Red Sky”, “we”, “us”) is committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use, and protect personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This notice applies to:

  • Candidates and job applicants

  • Employees and workers (including PAYE, Ltd, and Umbrella)

  • Clients and business contacts

  • Website users

2. Who We Are

Red Sky Personnel Ltd
Registered Address: 18 The Broadway, East Lane, Wembley Park, Middlesex, HA9 8JU

Data Protection Officer (DPO):
Clare Hennessy
Email: enquiries@redskypersonnel.co.uk

3. What Data We Collect

Depending on your relationship with us, we may collect:

Candidates / Workers

  • Name, contact details, address

  • CV, employment history, qualifications

  • Right to Work documentation

  • References and vetting information

  • Airside pass and security clearance information

  • Payroll and payment details

Clients / Business Contacts

  • Name, job title, company details

  • Contact information

  • Communication records

Website Users

  • IP address, browser type, usage data (via cookies and analytics tools)

We may also collect data from:

  • Job boards (e.g. Indeed, CV-Library)

  • Professional platforms (e.g. LinkedIn)

  • Referees and third parties

4. How We Use Your Data

We use your data to:

  • Match candidates to suitable roles

  • Manage recruitment processes

  • Carry out compliance checks (e.g. Right to Work, referencing, airside passes)

  • Communicate with you about opportunities or services

  • Provide services to clients

  • Meet legal and regulatory obligations

  • Improve our services and systems

5. Lawful Basis for Processing

We rely on the following legal bases:

  • Legitimate Interest – recruitment and business operations

  • Contractual Obligation – where processing is required for employment or services

  • Legal Obligation – compliance with UK law (e.g. Right to Work checks)

  • Consent – for marketing or where required

For sensitive (special category) data, we rely on:

  • Legal obligations (e.g. employment law, airside compliance)

  • Explicit consent where applicable

6. Who We Share Your Data With

We may share your data with:

  • Clients and prospective employers

  • Airport operators and regulatory bodies (for airside access and compliance)

  • Referencing and compliance providers (e.g. Red Sky Referencing, EBC Global)

  • Payroll providers and Umbrella companies

  • IT systems and recruitment platforms (e.g. Firefish CRM)

All third parties are required to process your data securely and in line with GDPR.

7. Data Storage & Security

We store data securely using approved systems and implement:

  • Access controls (role-based access)

  • Encryption and secure data transfer

  • Secure cloud storage

  • Staff training and internal controls

We take appropriate measures to prevent unauthorised access, loss, or misuse of your data.

8. Data Retention

We only retain data as long as necessary:

  • Candidate data: up to 2 years (unless consent withdrawn)

  • Employee/worker records: up to 6 years after engagement ends

  • Client data: up to 5 years after last engagement

  • Financial records: 6 years (legal requirement)

  • Marketing data: until you unsubscribe or withdraw consent

Data is securely deleted when no longer required.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion (“right to be forgotten”)

  • Restrict or object to processing

  • Data portability

  • Withdraw consent at any time

  • Lodge a complaint with the ICO

To exercise your rights, contact us at: enquiries@redskypersonnel.co.uk

10. Cookies

Our website uses cookies to:

  • Improve functionality and user experience

  • Analyse website usage (e.g. Google Analytics)

  • Support marketing and advertising

You can manage your cookie preferences through your browser settings.

11. International Transfers

Where data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses.

12. Changes to This Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website.

13. Contact Us

If you have any questions about this Privacy Notice or how we handle your data:

Email: enquiries@redskypersonnel.co.uk

You also have the right to complain to the Information Commissioner’s Office (ICO):
https://ico.org.uk

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